Competent Leadership Manual

10 Required Projects - Overview of Meeting Roles

Project 1: page 9 Listening and Leadership (3 of 4)
Speech Evaluator, Table Topics Speaker, Ah-Counter, Grammarian

Project 2: page 14 Critical Thinking (2 of 3)
Speech Evaluator, Grammarian, General Evaluator

Project 3: page 19 Giving Feedback (3 of 3)
Speech Evaluator, Grammarian, General Evaluator

Project 4: page 24 Time Management (Timer and 1 of 4)
Timer, Toastmaster, Speaker, Grammarian, Topicsmaster

Project 5: page 30 Planning and Implementation (3 of 4)
Speaker, General Evaluator, Toastmaster, Topicsmaster

Project 6: page 35 Organizing/Delegating (1 of 4, to Organize a club...)
Speech Contest, Special Event, Membership Campaign, Public Relations Campaign, Newsletter, Webmaster

Project 7: page 41 Developing Your Facilitation Skills (2 of 4)
Toastmaster, General Evaluator, Topicsmaster, Befriend a Guest

Project 8: page 48 Motivating People (3 of 5, but #1 OR #2 required)
1) Membership Campaign/Contest Chair, 2) Public Relations Campaign Chair, Toastmaster, Speech Evaluator, General Evaluator

Project 9: page 54 Mentoring (1 of 3, to Mentor a…)
New Member, Existing Member, High Performance Leadership Project

Project 10: page 59 Team Building (2 of 2, or 1 of the roles in Project 6)
Toastmaster, General Evaluator

Project Matrix on page 76, this listing compiled by Denise W

The Role of GRAMMARIAN

Prior to the meeting:
• Confirm assignment with the Toastmaster and create an introduction for yourself.
• Select a “Word of the Day” - this helps members increase their vocabulary - select a word that can easily be used in everyday conversation.
• Print the word, its part of speech, and a brief definition, in letters large enough to be seen from the back of the room or make a few copies to be displayed around the room.
• Prepare a sentence showing how the word is used.
• Be prepared to explain the duties of the grammarian.

Upon arrival at the meeting:
• Display your “Word of the Day” at the front of the room or around the room as appropriate.

During the meeting:
• Listen carefully to word usage.
• Write down any awkward use or misuse of the language, including sentences that are incomplete or change direction in midstream, and the names of the persons who erred (excluding non-Toastmaster guests).
• Write down any creative use of English or descriptive language that enhances a speech, and the names of the persons (including any non-Toastmaster guests) who used it.
• Record who used the “Word of the Day” or a derivative of it.
• When called on by the General Evaluator, give a report from your notes. When pointing out errors, offer the correct usage. Your duty is to provide the grammarian’s report, not to give a speech or an evaluation. Your report should take no more than 1 minute.

General Evaluator Meeting Role

· After taking control of the lectern, acknowledge your introducer and the audience. “Distinguished Toastmaster, fellow Toastmasters and welcome guests, evaluation is meant to be a positive experience designed to help people overcome weak habits and add power to existing successful skills. The evaluator's highest goal is to benefit the speaker so that he or she wants to speak again; with insight on what might be improved upon next time.”

What items do evaluators look for in a speech? The manual guides the evaluator to the relevant points for the speech project the speaker is working to accomplish.

· Introduce and thank each evaluator. (Do not praise, comment on, judge, or influence the audience on the evaluations, the club will vote for the “best”.)

Critical listening, preparing an almost impromptu response with focus on objectives and effective communication is the task of the evaluator. It is through evaluations that members, and the club itself, can improve skills.

· Ask for Timer's report on Evaluators. Call for a vote.

· Call for Ah Counter's report and Grammarian's report. (Call on the Grammarian last, giving as much opportunity for members to use the Word of the Day as possible.)

· Give a 2-3 minute overall Meeting Evaluation. During the meeting, note the timing, any glitches, exemplary behavior, atmosphere, decorum, and general flow.

· Return meeting control to the Toastmaster. “Please join me in welcoming back to the lectern our Toastmaster.”

"Motivating People" June 12 Meeting Minutes

We had a full meeting even with a few people out. Dori visited again and joined the club! Irene delivered a hip pocket speech and won Best Speaker ribbon! Rebecca took Best Table Topic speaker ribbon. Best Evaluator ribbon went to Roxie.

Vanessa was a first time guest and said she could see how the club format helps the members develop skills. President Michelle D announced an executive committee meeting on June 19th, immediately after our regular meeting. All officers (incoming and existing) should attend and members are invited to participate.

"The Storyteller" June 5 Meeting Minutes

The meeting started at 7:30 a.m., with 2 guests, Denise W (wife of Denny) and Dori (guest of Mike). The word of the day was "Inscrutable", which our meeting was anything but. Makela told us an engrossing story as the anchor for her speech. Rebecca shared an African proverb as the basis for her speech. Mike told us stories of marketing successes in his speech. During the meeting, yet another guest, Christine arrived.

Our "Best" ribbons went to Mike for speaker, Roxie for table topics, and Regina for evaluator. Roxie reviewed next weeks' meeting roles. Ed will miss 4 meetings, but handed out the Officers manuals for the new officers. President, Michelle will schedule a board meeting next week and send an email. We are starting to video our speakers to post on the site for educational purposes. The meeting adjourned at 8:41 AM.

When You Serve as TOASTMASTER . . .

The meeting's Toastmaster coordinates and conducts the entire meeting. As the congenial host they set the "tone" for the meeting and introduce the participants. They prepare the agenda for distribution at the meeting. Checks that those who have meeting roles understand their responsibilities. Motivates everyone to help make the meeting its' best and facilitates the program within the allotted meeting time.

There are 5 Toastmaster project opportunities in the Competent Leadership manual that count toward you Competent Leader Award.

Club Officers' Role Descriptions

Serving as a club officer builds skills and develops leadership ability. These are the 7 (seven) officer roles and duties and how officers work with each other and with the club's members.

PRESIDENT: Serves as the club's Chief Executive Officer, responsible for general supervision and operation of the club. Presides at club meetings and directs the club in a way that meets the educational growth and leadership needs of members. In cooperation with the executive team, establishes long-term and short-term plans for club health and growth. First-Ranking Club Officer

VICE-PRESIDENT OF EDUCATION: Is responsible for planning successful club meetings so that each member has the opportunity to achieve their personal goals. Directs planning, organization, and implementation of programs. Schedules speeches, signs manuals, updates member progress charts, reports award completion to Toastmasters International, and coordinates recognition. Second-Ranking Club Officer

VICE-RESIDENT OF MEMBERSHIP: Plans, organizes and implements a continuous marketing effort which ensures the club maintains or exceeds a charter membership level of 20. Works with groups inside and outside of Toastmasters to promote club membership and membership retention. Third-Ranking Club Officer

VICE-PRESIDENT OF PUBLIC RELATIONS: Develops implements and administers a program, to maintain a positive image of Toastmasters for all members, guests, and the public. Develops and executes internal and external public relations campaigns for the club. Fourth-Ranking Club Officer

SECRETARY: Is responsible for all club records and correspondence. Custodian of the Club Constitution and Bylaws and all other official club documents. Fifth-Ranking Club Officer

TREASURER: Is responsible for development and execution of financial policies, procedures, audits, and controls. Receives and disburses funds in payment of all obligations, and develops and recommends a budget to executive committee. Sixth-Ranking Club Officer

SERGEANT-AT-ARMS: Serves as Master Host and makes proper arrangements for all club meetings. Coordinates with members to ensure each member and guest are welcomed at meetings. Seventh-Ranking Club Officer

IMMEDIATE PAST PRESIDENT: Provides guidance and serves as a resource to club officers and members. Chairs the Nominating Committee, assists in preparation of the club Success Plan, and promotes the club's efforts to become a Distinguished Club.